Description
Grant Budgeting & Proposal Support
Build and maintain grant budgets for new proposals and renewals, in partnership with program staff and the VP of Finance & Operations
Track actual spending against each grant budget throughout the award period, flagging variances to program and finance leadership before they surface at reporting time
Prepare and submit grant financial reports, invoices, and reimbursement or drawdown requests in line with each funder’s deadlines and requirements
Track grant start/end dates, reporting deadlines, and any match or cost-share requirements across the active grant portfolio
Grant & Fund Accounting
Serve as the day-to-day point of contact for grant financial administration across CLC’s active portfolio of federal, state, and foundation-funded grants
Track restricted and unrestricted funds by grant and fund in accordance with nonprofit fund accounting standards
Support compliance with federal grant requirements, including Uniform Guidance (2 CFR 200) cost principles, for federally funded programs
Maintain grant files and supporting documentation sufficient to withstand funder and auditor review
Support grant closeout processes, including final expenditure reconciliation and reporting
Compliance & Reporting
Assist with preparation for the annual financial audit and Form 990, including grant-specific audit schedules
Support preparation of internal financial reports for leadership, including grant burn-rate and portfolio summaries
Help maintain and strengthen internal controls and accounting policies, particularly around grant compliance
General Accounting Support
Support monthly, quarterly, and year-end close processes
Serve as backup for accounts payable processing — reviewing vendor invoices, approving payments, and completing payment runs via online banking
Serve as backup for payroll FTE allocation and reconciliation of ACH and check deposits, currently performed by the VP of Finance & Operations
Responsibility for these functions may expand over time as the Staff Accountant builds familiarity with CLC’s grant portfolio.
Other accounting and finance-related duties as assigned, based on organizational needs and capacity.
Requirements
About You
Education & Experience
Bachelor’s degree in Accounting, Finance, or related field (or equivalent professional experience)
3+ years of accounting experience, with meaningful experience in grant or fund accounting required
Experience administering federal, state, and/or foundation grants; familiarity with Uniform Guidance (2 CFR 200) cost principles strongly preferred
Knowledge, Skills & Abilities
Demonstrated ability to manage a portfolio of multiple concurrent grants with varying budgets, reporting formats, and deadlines
Strong analytical and critical-thinking skills, with the ability to translate program plans and narratives into accurate, defensible budget figures
Working knowledge of GAAP and nonprofit fund accounting principles
Proficiency with QuickBooks Online and advanced Excel skills
Strong analytical skills, attention to details and accuracy in a high-volume, deadline-driven environment
High degree of flexibility, ability to multi-task, and take significant initiative
Excellent people skills, especially the ability to communicate effectively with a diversity of groups and individuals, including program staff who are not finance specialists, and to proactively flag issues before they become problems
Cross-cultural competencies and self-awareness around issues of power, privilege, and difference
Ability to take ownership of work and minimize errors, communicating corrections proactively when they arise
Judgment and discretion in handling sensitive financial information
Deep commitment to racial justice and community-driven advocacy
